A Learning Agreement (LA) is a three-way agreement between you, your home institution and the receiving institution (NTNU) about the planned learning outcome/academic contents of your exchange.

The LA specifies which courses you will be taking at NTNU and, when signed by all three parties, it:

1. Verifies that your home institution will accept the chosen courses (or professional practice) as part of your degree, replacing equivalent academic work you would usually have done at the home institution.
2. Verifies that NTNU has approved the chosen courses/activities and will grant you credits for them upon successful completion. 

The Learning Agreement can be submitted either as a PDF document or through a dedicated online/digital portal- commonly referred to as an Online Learning Agreement (OLA).

At NTNU, we only sign one format of the learning agreement (either PDF or Online). To see which applies to you, please contact your home coordinator. 

Whenever you need to a Responsible Receiving Person for the signing of the Learning Agreement, you can use the following contact information.  

Person: Unit for International Relations  

Email: exchange@aud.ntnu.no. 

If your home university requires a specific contact person for your Learning Agreement, you can use the name of the case worker, which can be found in your acceptance letter; together with the email address exchange@aud.ntnu.no. 

Please do not send your learning agreement to their personal email addresses, since this will result in further delays in the processing of your LA.  

Depending on the format you need to use, different rules may apply. 

Please pay additional attention if you are submitting an OLA. Failure to comply may result in rejection of the document. 

How to fill out the Learning Agreement?

At NTNU, we do not process your Learning Agreement until after you have been offered admission. 

While we do not have any deadlines for the signing of the LA, your home university may have an internal deadline. 

 How to send the OLA?

• At NTNU, we use the Erasmus Without (EWP) portal (or Mobility Online portal) for the processing of OLA. 
• If this is accessible to your home university, the OLA will automtically be visible to us once it is signed and sent by them.
• If your home university uses a different portal or it is not functional, please send us the LA as a PDF document. 

How to send the PDF?

• Send your Learning Agreement in a single pdf file to the correct address below, depending on where you will be studying:
  • NTNU Trondheim: exchange@st.ntnu.no
  • NTNU Gjøvik: international@gjovik.ntnu.no
  • NTNU Ålesund: au@ntnu.no

If you need to document your arrival to NTNU, you need an arrival confirmation.

NTNU Trondheim:  You must register your arrival via the form below. Upon completion, you will receive the Arrival Confirmation via email within 2-3 weeks.

NTNU Arrival Registration - Trondheim

NTNU Gjøvik & NTNU Ålesund: You will receive your Arrival Confirmation automatically within 2-3 weeks.

Upon arrival at NTNU, you must enroll in your pre-approved courses (both lecture and exam) via Studentweb by the registration deadline. 

• Autumn semester: September 1st. 
• Spring semester: February 1st. 

If you wish to to take courses outside of your pre-approved list :

• If the new course is open to all exchange student, you can simply click the "Add" button next to the course in Studentweb. 
• If the new course has certain restrictions/ specific conditions/ required previous knowledge, you must contact the responsible department/ course coordinator for approval before you can enroll in them.
• Make changes to your LA, if necessary.

If you need to make changes to your signed LA, you can do so by submitting the "During the Mobility" or "Changes to the Learning Agreement" section (typically table A2/B2) of your LA.

The changes to your LA should only be submitted:

• After the "Before the Mobility" section of your LA is already signed by all three parties. 
• After the course regisration deadline at NTNU
  • Autumn Semester: September 1st
  • Spring Semester: February1st 

If you wish to extend your stay long than originally planned, you must apply for an extension after you have been registered as a student at NTNU. 

See the procedures and deadlines for applying for an extension here.

If you need to document your departure from NTNU, you need a departure confirmation. 

Depending on your campus, different procedures may apply. 

How to receive your departure confirmation?

Once you have received all your grades, you must order and send your transcript of records from NTNU to your home university. Please be advised that NTNU does not do this automatically. 

How to order your transcript of records