NTNU Trondheim

Upon arrival to Trondheim, you will be required to complete an arrival registration online. After you have completed the arrival registration, you will automatically receive your Arrival Confrimation within two weeks.

Please note: We use a standard arrival confirmation, and will not sign documents from your home university relating to arrival. If your home institution has issues with this, instruct them to contact us directly.

NTNU Gjøvik

Bing your arrival confirmation form to the Orientation Week, or come by the Gjøvik International Office in the Gneis building, next to the Student Information Centre. 

NTNU Trondheim

Near the end the semester, you will automatically receive an e-mail with instructions on how order your departure confirmation. There is no need to contact NTNU about ordering your confirmation.

Note: Departure confirmations may not be issued earlier than five days before departure.
We use a standard departure confirmation, and will not sign documents from your home university relating to arrival or departure. If your home institution has issues with this, instruct them to contact us directly.

NTNU Gjøvik

Before leaving Gjøvik at the end of your exchange, bring the departure confirmation form from your home university to the Office of international relations located in the Gneis building, next to the Student Information Centre

The earliest you can get your departure confirmation is five days before you leave

A Learning Agreement (LA) is a three-way agreement between you, your home institution and the receiving institution (NTNU) about the planned learning outcome/academic contents of your exchange.

The LA specifies which courses you will be taking at NTNU and, when signed by all three parties, it:

1. Verifies that your home institution will accept the chosen courses (or professional practice) as part of your degree, replacing equivalent academic work you would usually have done at the home institution.
2. Verifies that NTNU has approved the chosen courses/activities and will grant you credits for them.

Learning agreements can only be sent to NTNU, and signed, after receiving admission NTNU. Incorrectly filled learning agreements may be rejected.

To find out whether you should submit an LA or OLA, contact your home institution. You can submit one or the other, not both.

An Online Learning Agreement (OLA) is a Learning Agreement that is submitted through a dedicated online mobility portal, instead of sending it as a PDF. Many institutions use this system, which allows you to log in to a dedicated portal to send, change, and see the status of your Learning Agreement at any time.

To find out whether you should submit an LA or OLA, contact your home institution. You can submit one or the other, not both.

If you will be submitting an OLA, see specific instructions below.

Read here for a step-by-step instruction on how to correctly fill out your learning agreement.

In your application to NTNU, you have chosen a number of courses. Changes can be made later, but no changes or additional courses will be processed until the semester begins.

You may not send the Learning Agreement before you have received an offer of admission to NTNU by e-mail. NTNU strives to sign Learning Agreements as soon as possible, but we cannot guarantee accommodation of internal deadlines at your home institution.

Before submitting your LA/OLA to NTNU, for your own convenience, please ensure that your home university has pre-approved your selection of courses.

• Please note that OLAs containing the course (“Norwegian for Foreigners”) cannot be approved until mid-August. If you plan to take one of these courses during your stay, you must therefore wait with submitting your OLA. Otherwise, it will be rejected.                                                                   

If you have not had all the courses approved by NTNU yet, we strongly recommend that you wait to submit your LA/OLA until after your arrival in Norway or after 15 September.

• Online Learning Agreements (OLAs) can only be signed if:
  1. All your planned courses have been pre-approved during the admission process.
     OR
  2. You have sent the approval of your newly chosen courses from the relevant department/faculty to exchange@aud.ntnu.no
      
• If your courses have not been approved by NTNU yet, but your home institution requires a preliminary LA before you arrive in Norway, please send us your LA as a pdf-file per email (find the correct address below). This enables us to sign the document as a preliminary LA with certain reservations.

How to send the Agreement

• Send your Learning Agreement in a single pdf file to the correct address below, depending on where you will be studying:
  • NTNU Trondheim: exchange@st.ntnu.no
  • NTNU Gjøvik: international@gjovik.ntnu.no
  • NTNU Ålesund: au@ntnu.no
     
• The Responsible person at the receiving institution is the person you received your offer of admission from.
• NTNU's Erasmus+ code is N TRONDHE 01.

If you need to make changes to your signed LA, you can do so by submitting the During the mobility section (Part 2) of your LA.

Changes will be signed, on the following conditions:

• Any new courses with restricted access require approval from the course coordinator or relevant department administration
• The "During the mobility" part of the LA will only be signed after the semester deadline:
  • 1st September (autumn semester)
  • 1st February (spring semester)
• The "During the mobility" part will only be signed once, so you should send it only when your course selection is final