When a project concludes, a final financial and scientific report must be submitted, usually within a few months after the project end date. Your project advisor can assist you with this. Make sure you are familiar with your funding agency’s reporting rules and procedures:

• The Norwegian Research Council’s guidelines are available here: Submitting progress and final reports (forskningsradet.no)
• Reporting guidelines for EU-funded projects (ex. ERC, Horizon Europe) are available here: Scientific reporting | ERC (europa.eu)
• If you have a different funder and cannot locate the applicable guidelines, you can contact your project advisor for assistance.

NTNU allows project-related accounting transactions up to 6 months after a project ends. This is to account for costs incurred before the project ended but which for some reason cold not be accounted for during the project period.

However, if you need to make a new purchase or pay someone after a project has ended, you will need to apply to postpone the project end-date.

EU Projects:

• EU final reports are submitted withing 30 or 60 days depending on whether you are a partner or project coordinator. Costs related to the closing of the project that are incurred after the end of the project (ex. for final meetings) are allowed in these reprts.

Once the project concludes and all reports have been approved, the project can be closed in NTNU’s system. This is usually done directly by the project economist within six months of the project’s end date. In most cases, as the project manager, you are not involved in this step.