Through close cooperation with our client we ensure a good and streamlined execution of any event. We use the recognized system EventsAIR for conference planning and project management, registration, exhibition, abstracts and paper and presentation submission.
Conference packages
Conference packages
We offer two different packages:
Mini conference package (registration form with /without payment)
Full conference package (tailor made as needed)
packages content:
We provide guidance and advice throughout the event, from beginning to end, and we are happy to attend meetings regarding the practicalities of the conference.
Help / assistance in the competition to be selected for the conference
Obtain offers, book and follow up the premises for the conference
Assistance in budget work and communications planning
We use EventsAir conference system, which handles registrations clearly and efficiently.
Registration of participants, lecturers and invitees with distribution of sessions, activities and hotels
GDPR / privacy is an integral part of the registration system
Confirmation and payment by card or invoice
Communication with registered participants
Own app where you can easily keep track of registrations, finances, status of work tasks in the project, etc
We have competitive hotel agreements with leading hotel chains, and can take care of all booking practicalities
Advance booking of hotel rooms
Handling of hotel reservations
Follow-up of changes and deadlines
Dialogue with the hotels
We have extensive experience in organizing receptions, dinners, excursions and other social events which are an important part of a successful overall experience.
Receptions
Lunches and banquets
Cultural- and adventure events
Program for accompanying person(s)
Pre- and post-conference tours
Transportation
We make sure everything is in order and works well prior to the start of the conference and helps to solve any challenges that might arise during the implementation.
Conference Secretariat: reception and registration of participants, new registrations and changes
Scanners and printers for self-registration
Participant service/assistance: information and service for lecturers, participants and exhibitors
Information and communication tool between organizer and participants / participants between each other.
The standard app contains:
List of participants with search options
Photo of participant
Participant's own registration
Contact exchange with QR code
Conference program
Lecturer / Author search
Exhibitor / Sponsor search
Message and notification service from the organizer to the participants, and from participant to participant
Static information pages (sights, local restaurants, shops, etc.)
Links to websites / programs
Conference notes
Conference Stream / private social network where participants can post photos, videos, comments, share experiences onto the conference blog
Additional services
Additional services
We offer a range of additional services to best possible customize to your wishes and needs.
Additional services menu:
We can create websites and advise on the marketing of the conference.
Websites: We can take care of everything or deliver web pages where you update the content yourself.
Simple printed material (posters, flyers, program)
We are using tools which gather the entire conference flow in one place
Live streaming / video
Virtual exhibition
Virtual networking
E-posters
Sponsors and exhibitors are an important part of the conference.
Sometimes there are partners who want to profile themselves with exhibition stands in connection with a conference, and other times exhibitors are part of the program in the form of exhibitor walks and exhibitor seminars.
We offer the administration of scientific poster exhibitions, commercial exhibitions and sponsorship exhibitions.
Advice in connection with exhibitions or sponsors
Setup of sponsorship packages with access to sponsorship portal
Setup of exhibition portal
Reconnaissance of exhibitor areas and exhibition map design
Contact the hotel to facilitate exhibitions
Registration, follow-up and correspondence with the exhibitors
Supplier agreement and material orders
We offer a system for handling abstracts and papers:
The authors can themselves register, upload and edit abstracts/papers
Reviewers have access to abstracts/papers and can provide scores and comments.
The client can easily organize submitted abstracts/papers (set up program), see scores and comments from reviewers, and get clear and updated reports.
Papers can be collected and sent together to the client or publisher/printing company.
We provide accounting services for the entire event:
Accounting
Payments
Reimbursement of travel expenses for lecturers
Reports and statistics
We can set up and send out web forms to participants for evaluation of the conference:
Layout
Transmission
Post-work and report
We can customize the app with additional functionality/features
In addition to the specifications in the standard app, the following services can be added:
Purchasing of ticket(s) to social event(s)
Evaluation of sessions
Banner advertising
Allocation of tables/seating
Live Q&A
Self-check/automatic conference check-in with QR code
Presentation of social stream on a large screen
View favorite stream images at the end of the conference
Gamification
Contact us
We offer flexible solutions according to your needs. Contact us for a non-committal conversation!
We have competitive hotel agreements with leading hotel chains, and can take care of all booking practicalities 
